Administration Assistant: Bookkeeping & Operations

About Wobbit

Wobbit is a CTO-led product studio for startups and scaleups, based in Sydney. We pair CTO-level thinking with a lean team that ships: MVPs, AI features, and product for founders who need the right technology decisions and the delivery to back them up. We’re small, fast-moving, and growing — and as the business scales, the back office needs to keep pace. That’s where this role comes in.

The role

We’re looking for an organised, trustworthy Administration Assistant to take day-to-day admin and bookkeeping tasks off the founder’s plate. You’ll start with defined, hands-on tasks: invoicing, reconciliation, general admin. A big part of the role is capturing the processes currently run solo and turning them into documented SOPs anyone can follow. As you get to know the business and prove reliable, there’s genuine room to take on more ownership and grow into an Operations Manager role, running more of Wobbit’s operations end to end.

This suits someone detail-oriented and self-directed who likes variety, communicates clearly, and can be trusted with sensitive financial information.

What you’ll do

Bookkeeping & finance

• Create and send customer invoices, and follow up on outstanding payments (receivables)
• Enter and schedule supplier bills for payment (payables)
• Reconcile bank transactions and keep the accounts tidy
• Help keep records organised for BAS and end-of-financial-year (Jul–Jun)
• Flag anything unusual and keep the founder across cash position

Process & documentation

• Work with the founder to extract in-his-head processes and turn them into clear, repeatable SOPs
• Document workflows so anyone can pick them up and run them — this is central to the role and the path to owning more operations over time

General admin

• General website admin and content updates
• Keep documents, folders and records organised

Virtual assistant / operations

• Calendar and appointment management, scheduling
• Ordering and coordinating merchandise and supplies
• Email and inbox triage
• Ad hoc tasks that keep the business running smoothly

About you

• Prior experience in bookkeeping, admin, or a VA/ops role
• Comfortable with accounting software; Xero experience is a strong plus (it’s what we use)
• Highly organised and accurate, with strong attention to detail
• Clear, proactive communicator who can work independently with minimal supervision
• Discreet and trustworthy with confidential financial information
• Reliable internet and your own equipment (remote role)

Nice to have

• Familiarity with digital marketing and content
• A knack for documenting processes and turning chaos into clear steps
• Australian bookkeeping/BAS knowledge (or willingness to learn our setup)

Hours & arrangement

• Casual / contract, invoiced monthly
• 5–10 hours per week, flexible; we’ll agree a rough weekly rhythm
• Fully remote; async-friendly, occasional check-in calls

How to apply

Email careers@wobbit.io with a short note about yourself, why the role appeals to you, and your availability. Attach a CV if you have one. It’s fine if it’s short.